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Sponsorship Terms & Conditions



  1. Prices do not include ITALIAN VAT (22%). Only Italian Companies are VAT taxable, therefore 22% VAT will be added on their final invoice.

  2. The ICoMST 2023 Organising Committees retains the exclusive right to approve sponsorship applications. 

  3. Sponsors may not sublet, assign or apportion any part of the sponsor benefit(s) nor represent, advertise, or distribute literature or materials for the products or services of any other firm or organization except as approved in writing by the ICOMST 2023 Organising Secretariat.

  4. The ICoMST 2023 Organising Secretariat will not be liable for damage or loss to a sponsor's or exhibitors’ properties through fire, theft, accident, or any other cause while at the Congress venue whether the result of negligence or otherwise. Exhibitors are recommended to arrange their own insurance polices.

  5. Sponsorship is not limited to financial support, but can also take the form of provision of services, ads, publicity, etc. Should your company be interested in a custom sponsorship package, please feel free to contact us to discuss your offer.

  6. In the event that the benefits of this sponsorship package undergo any changes, committed sponsors will be immediately notified and given the opportunity to retract or modify their sponsorship at no processing/cancellation fee.

  7. Sponsorship/Exhibition application, properly executed by the applicant, shall, upon written acceptance and notification of sponsorship/exhibit booth assigned by the ICoMST 2023 Committee or its agent, constitute a valid and binding contract.

  8. CONGRESS REGISTRATION for SPONSOR includes access to all sessions, industry exhibition, congress materials, coffee breaks and lunches, social programme (excluding Gala dinner and Technical & Scenic Tours). Please take note that no Exhibitor staff is foreseen. 

  9. Rates for additional services at the booth will be available 90 days prior to the Congress.



An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 90 days prior to the Congress.

It will include the following:

  • Updated Congress program

  • Final exhibition details and information

  • Final technical details about the Venue and Booths

  • Set up/ dismantling and delivery instructions

  • Shipping address and instructions



In order to book and pay your sponsorship it is mandatory to fill the

Payment will be by bank transfer

Sponsorship will be activated upon receipt of full payment on a first-come, first-served basis.


The Organising Secretariat will issue an invoice once your shonsorship confirmation form is received.

100% payment is due upon confirmation. 

Due to advance financial commitments, refunds requested after February 1, 2023, cannot be guaranteed.

Consideration of cancellation requests for refunds received after February 1, 2023, will be processed after the conference.

Cancellation requests received prior to February 1, 2023, will be refunded, less € 500 processing fees.

For more information, please contact:
ICoMST 2023 | Organising Secretariat

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